Privacy Policy
The Stroud Associates Ltd data protection notice refers to our commitment to treat information line with good practice, legislation requirements and to protect clients, as well as the organisation. This privacy notice covers all data subjects (living individuals) whose personal data is collected in line with UK Data Protection Laws.
The personal information we collect
Where you submit your personal information to us it will only be used for the stated purpose and any reasonably incidental purposes. Such information will only be used by us for:- The purposes for which it was provided by you and any reasonably incidental purposes including providing you with the information that you request from us
- Support and administration purposes
- Full name
- Address
- Telephone numbers
- Support and administration purposes
The lawful basis to collect this information
We collect this information on the lawful basis for entering into or performance of a contract. In certain circumstances, we may have to abide by a legal obligation which we may be subject to, including, but not limited to, sharing data with the HMRC or law enforcement agencies. Where we do this, and we are legally permitted to, we will clearly inform you.People who email us
Any email sent to us, including any attachments, may be monitored and used by us for reasons of legitimate business, security and for monitoring compliance with office policy. Please be aware that you have a responsibility to ensure that any email you send to us is within the bounds of the law.The storage location of information
All data is stored within the UK only but may be accessed from outside the EU for us to be able to provide the required service of the contract.Data security
Stroud Associates Ltd ensure all the best security practices are followed to ensure privacy by design is integral to the processing of information.Retention of information
We will retain the data for the period of the contract we have with clients. We will retain client data for 15 amount of years after the contract has ended to enable us to:- To comply with our regulatory obligation
- To protect ourselves in case of any legal claims against Stroud Associates Ltd
Marketing
We currently do not use your personal information for any marketing. If this changes then we will seek your consent beforehand.Information we share
As part of the client contract we need to share information with:- Other parties who are providing services as part of the agreed contract
- Our accountant – Altorian Chartered Accountants
- In the unfortunate event of debt recovery or legal action, we reserve the right to pass on your information to our representatives
Your rights
Under the UK Data Protection laws individual have the following rights:- Right to access – you have the right to request a copy of all data we hold about you;
- Right to rectification – where any data we hold is incorrect, you have the right to ensure it is correct;
- Right to be forgotten – if you no longer wish for us to hold your data, we will delete it unless we have a lawful reason not to;
- Right to portability – you can ask us to provide your data to a third party in machine-readable format;
- Right to restrict processing – since we only use this to contact you, there is no processing to restrict, we would simply delete the information wherever possible and in keeping with our own obligations.